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Implementing Scrum in fixed-price projects

Many organizations prefer Agile methodology for software development. These organizations may then not be comfortable in altering their approach in software development projects once a project has started. Agile methodology is a flexible and innovative method introduced for the practice of project management. There is a consensus across organizations that Agile will make the development process smoother and better. Owing to this many companies are looking for ways to use Agile methods not only to develop software but also to build customer satisfaction.

Clients get the following benefits using Agile for project management:

  • The possibility to get the value of the software quicker by implementing important end to end features up front.
  • The facility to delay/hold decisions on certain features.
  • The ability to prioritise features with more relevant ones even after the project has started.
  • The capacity to record the progress of the end to end functional feature earlier and the ability to provide feedback.
Scrum, a subset of Agile. is a lightweight process framework for Agile project development. Scrum processes are distinguished by specific concepts and practices from other agile processes.

Scrum process benefits the organization by helping it to

  • Improve the quality of the deliverables
  • Accumulate changes efficiently
  • Create better estimates
  • Better control of the project schedule and state
While scrum may have its benefits. It is also rife with challenges in projects with fixed parameters.

Challenges in applying scrum in fixed cost projects

Great expectations

Managing client expectations appropriately is the most important aspect in scrum for fixed-bid projects. Clients always want more for less and hence they have to understand that any changes in a fixed-bid project, where scrum is used, would add more processes, increase delivery time, and extend the budget of the project.


Agile is responding to change more effectively. This is where the actual problem arises in a fixed-price projects following agile methods. In a fixed-price contract the schedule, cost, and scope are fixed. When we follow agile, we are essentially saying that no changes will be entertained.

Clarity of requirements

Sometimes the product we are developing does not have adequate information. We can always modify/add more details in future as we are able to change the requirement at any time in Agile. But adding details later will cause a change in the price of the project. .Your team and your clients should be made aware of this addition.

Here's a look at how these challenges can be overcome.

Product backlog

Maintaining product backlog is the most crucial stage in working on fixed-price projects using Scrum. We should be focusing on detailing the scope with a clear description of accepted criteria. We can then start the statement of the work based on this document.


The product backlog will determine the order of tasks. Based on priority and impact to identify the critical features, set of features are evaluated. The most important features are moved to the top of the list.

Maintaining change requests

We need to treat change requests differently in agile approach which is designed to avoid change requests. Careful analysis of the change request is required as we have baselined all the requirements. We can then exchange requests to swap stories of similar sizes. While sizing and exchanging the user story, it's important to consider the impact of a new user story on the current design.

Moving from fixed scope to fixed budget/size

We should focus on changing the fixed scope into the fixed budget, i.e., changing scope within a defined size. For example: We can change a project with a size of 2,000 story points by replacing existing user stories with new user stories of a similar size.

Effective communication

In Scrum projects communication is the key to meeting demands of the client. Clients should always be notified of updates and progress of the project. Similar transparency should be maintained with your team members.


Applying scrum in fixed cost projects highlights a challenge in projects. Identifying the issues and channelizing the solutions is a mandatory step to ensuring the realization of the project. We should apply agile techniques for handling risk instead of avoiding them. Scrum framework can be applied to have flexibility to a fixed-price project, without tailoring its advantages, which can be amounted to the visibility and flexibility it provides to clients, and yet it has to be assessed for the effects it could have on a project.
Topics: Scrum project management

ServicePoint365 to bring project management capability to Office 365 SharePoint Online

ServicePoint365 is an Office365 and SharePoint app having an intuitive and excellent user interface design with a refined architecture and it is built to manage the content placement in a well-structured format. ServicePoint365 enables customers to scrutinize where the content information is generated and stored.

ServicePoint365 consists of centers designed to augment various management functions such as project management, knowledge management, client management, prospect management and beyond.

In this blog, we will talk about how ServicePoint365 helps the Office 365 SharePoint Online customers to manage their project content.

ServicePoint365 facilitates the Office 365 customers to provide collaborative solutions for internal as well as external project management. With ServicePoint365 customers can impeccably share project related information with their peers. However, they will have to consider the security aspects of cloud storage. Additionally, it offers a project management capabilities to SharePoint Online in an affordable and integrated manner which can be easily managed with Office 365 platform.

The purpose of ServicePoint365 is to encompass the collaboration and content management features within Office 365 SharePoint applications. To leverage its benefits customers can install ServicePoint365 to their Office 365 SharePoint environment and experience the benefits of a secured and collaborative platform.

One can have access to ServicePoint365 through tools available on cloud marketplace. Absolutely, ServicePoint365 is the pioneer of Microsoft Office 365 applications designed for Office 365, SharePoint and Azure.
Topics: ServicePoint365 Office 365 Microsoft SharePoint project management

Utilizing agile development methodology for product engineering effectively

Agile methodology is a flexible and simple approach to manage product engineering in a collaborative environment. Agile development methodology is somehow like other approaches like Waterfall but much evolved for modern software development approach. It ensures cost-effective and rapid product engineering by initially developing and delivering the important features of the product. 

Topics: Agile Methodology project management Product Engineering

The Science of Managing Projects in IT

Organizations strive to achieve successful completion and implementation of the projects, while there are several hurdles and bottlenecks to be cleared while the project heads towards the deadline. Project Management is a scientific process to ensure successful completion of projects, be it any process in the organization. Though it does involve the art of managing people, primary objective is to handle the work efficiently in a scientific manner, contributing to achieving the organizational goals.

Some of the key points important to efficiently manage projects are:

Topics: project management IT IT Projects

Agile approach for Fixed Price projects

Agile today has become a key project management methodology across industries as it is convenient and beneficial for customers as well as vendors.

Topics: Agile Agile Methodology project management Fixed Price projects

Trello Vs Jira – Tools for effective project management

Which project management tool to opt is a choice as difficult as “to be or not to be” for managers. After paying for the tool, instead of managing the project, most of the time often goes in managing the tool itself– This is manager’s nightmare.

Topics: project management Technology Trello

e-Zest is a leading digital innovation partner for enterprises and technology companies that utilizes emerging technologies for creating engaging customers experiences. Being a customer-focused and technology-driven company, it always helps clients in crafting holistic business value for their software development efforts. It offers software development and consulting services for cloud computing, enterprise mobility, big data and analytics, user experience and digital commerce.